Contents
Overview
Writer’s Terms
helps you manage the terms your company uses and provides your writers with in-line feedback. Newly added or edited terms will take effect in your team’s suggestions instantly.
- On your homepage, go to the
Styleguide
menu and clickTerms
to manage and edit your word list. - If you are on a subscription with multiple teams, select your team from the homepage first to then navigate to the
Styleguide
menu.
Managing your word list
You can manage your word list using the following options in the top menu bar:
- To add a term, use the blue
+Add
button. - To download a word list as a csv file, select the down arrow icon.
- View your word list in single line format (the clipped text icon) or as wrapped text (the clockwise arrow icon).
- Sort your word list by alphabetical order, time last edited, or time created.
- To search for a term in a specific word list, click the
Search by keyword
field and type the term. The search function will also search through the description and tags columns of your word list.
Adding a new term
To add terms, go to Styleguide
> Terms
. Then click +Add
. You will see the following fields to fill out for each term.
Field | Description | Required? |
Add term | Enter your term here | yes |
Type | Choose between Approved or Don't use . Marking a term as Approved means that Writer will not suggest any corrections when it sees this exact phrase. Marking a term as Don't use means that Writer will flag this exact phrase if a writer uses it. |
yes |
Part of speech | Choose between none (-), noun, verb, adjective, adverb, or verb. | no |
Case sensitive? | Should the casing of this phrase match exactly as written, or can this phrase appear in lower or upper case letters? | yes |
Description | Fill out the guidance you want your writers to receive here. If this field is left blank, they will not see any descriptions for an Approved term, and the default message "This is a don't use term" for a Don't
use term. |
no |
Common mistake | If this term is an Approved term, is there a frequently misused term that should be flagged replaced with this term? |
no |
Examples | List positive and negative examples to give your writers more context. | no |
Example term
Below is an example term with the fields filled out.
The preview box to the right shows you what your writers will see:
- If they use the correct term "Word add-in", they will see the description when they hover over the term, or
- If they use the common mistake "Word extension", they will see a suggestion to replace the mistake with "Word add-in" as well as the description.
Once you enter Add Term
, "Word add-in" will now be an entry in your Terms.
To remove, a term, select the check box to the left of the term. A trash can icon will appear in the top menu.
Tip: how to determine if a term should be a
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