Team plans: roles and permissions
Who can use this feature
- Supported on Team plans
What’s in this article:
Two basic access roles
There are 2 types of access in an Enterprise account. From least to most access:
- A team member has the least access. This is the default access role for all new users unless otherwise specified. These users can use Writer to polish their own work or generate content, but cannot adjust any workspace settings or edit the styleguide.
- An org admin has unlimited access to the Writer workspace. They can adjust all configurations and make changes to all account-level settings.
If you’re on an Enterprise plan, you’ll have an additional role type: Team admin. You can learn more here: Enterprise plan: Roles and Permissions.
Access role permissions
Writer suggestions & style guide
| Permission | Team member | Org admin |
| View suggestions | ✅ | ✅ |
| Edit suggestions | ❌ | ✅ |
| View snippets | ✅ | ✅ |
| Edit snippets | ❌ | ✅ |
| View terms | ✅ | ✅ |
| Edit terms | ❌ | ✅ |
| Access style guide builder | ❌ | ✅ |
| Create voice profiles | ❌ | ✅ |
Generating content
| Permission | Team member | Org admin |
| Create team prompts | ❌ | ✅ |
Reporting
| Permission | Team member | Org admin |
| Access reports | ❌ | ✅ |
User management
| Permission | Team member | Org admin |
| Invite new users to a workspace | ❌ | ✅ |
| Add users to a team | ❌ | ✅ – any team |
Account settings
| Permission | Team member | Org admin |
| Access Admin settings | ❌ | ✅ |
| Update subscription & payment | ❌ | ✅ |
Assigning roles
Assigning org admins
Org admins can promote Team members to Org admins. To do so, head to Teammates. Select the ellipses next to the Team member, then select
Make
Org admin. You’ll now notice that a new “Org admin” label has appeared next to their name.
Unassigning Org admins
Org admins can also downgrade an Org admin to a Team member role. To unassign an Org admin as a Team admin, head to Teammates. Select the ellipses next to their name, then select
Unassign as
Org admin. You’ll notice the “Org admin” label next to their name has now been removed.
Frequently asked questions
Who can access the docs and drafts I create?
By default, all of your docs and drafts are private, even to org admins.
How can I share access to a doc I'm working on?
Select the ••• menu in the top left corner and select Share settings.
Select to share your doc with a team you belong to, or with specific teammates. Then select Update.