Who can use this feature
- Supported on Pro, Team, and Enterprise plans
- Only admins can edit Terms. Team members can only view Terms.
What’s in this article
- Using Terms
- Advanced options
- Managing, organizing, and downloading Terms
- Sharing Terms
- Importing Terms
With Terms, you can manage, enforce, and share terminology that’s specific to your company. You can use Terms to:
- Flag when a teammate has misspelled your company’s name or used the wrong verb for a call-to-action, and automatically suggest a replacement
- Flag words and phrases that are banned – e.g., deprecated products, outdated wording, non-inclusive language
- Highlight words that need to be used cautiously and give your teammates specific context on how to handle
- Create a shareable glossary that your whole team can access, not just those with Writer seats
Types of Terms
Pending Terms: Terms that are waiting for sign off from your team before they can officially be labeled as Approved or Don’t use.
If we find an Approved Term…
If we find a Common Mistake…
If we find a Don’t use term…
Customizing Terms suggestion cards
Part of speech
- Capitalize at the start of a sentence (default = on)
- When switched on, we’ll suggest that you capitalize this term to follow the basic rule of capitalizing at the start of a sentence, even if it’s lowercase in your Terms list
- When switched off, we won’t suggest you capitalize this term. Make sure you’ve turned this off for any brand names with a lowercase first letter (e.g. “mPharma is the leading digital pharmacy in Ghana...”)
- Automatically suggest correct capitalizations (default = on)
- When switched on, Writer will suggest the correct capitalization to users who are using the wrong capitalization. e.g. if your Term is “Acme Widget” and a user writes “Acme widget,” Writer will suggest the correct capitalization even if you haven’t listed “Acme widget” as a common mistake.
If you’re not ready to start enforcing a term with Writer suggestions in your content, you can always disable this using the enable/disable suggestions toggle.
Managing, organizing, and downloading Terms
Tags are a great way to keep Terms organized by use case, team, or category.
When you’re ready to share and publish your Terms, you can use Tags to specify exactly which Terms to publish.